Pro-Clin
The system has transformed from a hospital management system to a full fletched Hospital Information Management System (HIMS System).
All development, support and enhancements to the products are developed by our in house support and development team. All development is done locally to ensure that the system adheres and complies with the latest practises and norms in the medical industry.
OUT-PATIENT / CLINIC ADMINISTRATION / PHC INFO
The Clinic Administration Module was developed for an OPD/Clinic environment and enables the user to perform all admission and administration functions for out-patients.
-Doctor’s Appointment Diary & Queuing
-Central patient record maintenance
-Admissions & Consultation Details
-Medical Conditions
-Vital Signs Capturing & History Graph
-Electronic Pathology Laboratory Requests & Results
-Outpatient billing (Medication & Procedures)
-Generation of medication prescriptions
-Capturing of sick notes
-Capturing of Doctor Referral Letters
-ICD-10 Coding
HAART MANAGEMENT INFO
The HAART Management module provides a centralized Dreaded Disease Management functionality and allows for the management of HIV and TB patients with a number of features, including:
-Central patient record maintenance
-Consultation Details
-Vital Signs Capturing
-Episode Management from testing & regular counselling
-Anti-Retroviral Therapy Maintenance & History
-Prevention of Mother to Child Treatment
-Serious and Adverse Drug Reactions
-Various Reporting summaries
WARD ADMINISTRATION MODULE INFO
The Ward Administration menu is used where ward clerks are responsible for all ward administration functions. Functions available:
-Ward movements before and after discharge.
-Billing of ward equipment, medication (stock) & accommodation
-Patient medical conditions.
-Real Time Patient Tracing
-Clinical Notes / Checklists and Updating of Vital Signs with Vital Signs History Graph
-Electronic Pathology Laboratory Requests & Results
-ICD-10 and CPT coding
-Discharging of Patients
ACCOUNT ADMINISTRATION INFO
The Account Administration menu was developed for the debtor’s department. This includes all daily and month-end procedures as well as reporting functions.
-Billing
-Releasing & De-releasing
-Adjustments & Age Maintenance
-Processing of payments
-Electronic Claiming
-Patient Invoices
-Reporting (e.g.: Account Audit Trail, Patient Master Report, Patient Credit Limit Report, Statistic Reports, Medical Scheme Reports, Pre-Admission Reports, Outstanding Debtors Report, Accommodation In Progress Report, Report Of Released Reports, Medicine Billing Audit Trail etc.)
-Month-end procedures & Reports (e.g. Income Analysis, Equipment And Extras, Theatre Usage, Ward Fees, Income Analysis By Doctor And Diagnosis, Payments And Adjustments, Current Patient Account Age Analysis, Credit Control Reports (Age Analysis), Fixed Fee Analysis etc.)
-Cyclical procedure
-Import/Export facilities
-Account history look-up
-Case Management Module
DISPENSARY ADMINISTRATION INFO
The Dispensary Administration menu caters for all dispensing and general stock administration functions to be performed by the hospital dispensary staff.
-File maintenance of the central stock master file
-Dispensing of New, TTO & Repeat scripts
-Inter department and Inter Hospital Transfers
-Internal and External Orders
-Stock Receipts and Returns
-Stock adjustments
-Price updating of stock master
-Month-end procedures & reports (e.g. invoice analysis, scripts analysis, stock movement, stock valuation, stock on hand report, turnover per location etc.)
-Dispensary reporting
-Electronic procurement stock procurement
DIARY MENU INFO
Pro-Clin also has a fully integrated Debtors Diary Module for keeping notes and scheduling follow-up notes for debtors control purposes.
OCCUPATIONAL HEALTH MODULE INFO
The Occupational Health module allows for the generation of medical certificates and the recording of occupational health examinations.
-Doctor’s Appointment Diary & Queuing
-Central patient record maintenance
-Admissions & Consultation Details
-Automated consultation billing
-Medical Conditions
-Labour History
-Medical Questionnaire
-Occupational Health Examination Details for X-Ray, Audiometry, Spirometry, Vision & Physical Exams
-Heat Tolerance Screening
-Environmental Exposures (e.g. Radiation, Dust, Noise & Heat) *
-Fitness Certificate Printout
-Capturing of sick notes
-Capturing of Doctor Referral Letters
-ICD10 Coding
* Environmental Exposures can be imported directly to the employee’s Central Patient Record where it is linked to the Occupational Health consultation and printed on the employee Fitness Certificate.
Alternatively, the exposures can be captured manually, if the import file is not available.
IN-PATIENT ADMINISTRATION INFO
The In-patient Administration caters for the admission and management of Hospital In-patients:
-Central Patient Record Maintenance
-Pre-admissions, Admissions & Discharging
-Maternity cases
-Electronic Eligibility Checks
-Medical Scheme / Employer Confirmations / IOD claims
-Reporting e.g. labels, bed charts, admission & pre-admission reports, admission register, ward reports, current inpatient tracking report etc.
-ICD-10 and CPT coding
-Medical conditions
-Patient File Tracking
THEATRE ADMINISTRATION INFO
The Theatre Administration menu is used by theatre clerks responsible for all theatre administration modules.
-Theatre scheduling
-Theatre Time Billing
-Theatre equipment billing
-Procedure / Stock & Extra billing
-Billing of theatre issues
-Theatre issue credits
-Theatre Diary with Doctor Theatre Reservations
-Pre and Post Op Vital Signs with Checklists
CASE MANAGEMENT MODULE INFO
The Case Management Module allows for effective in-patient management from the hospital perspective. Outstanding and processed eligibilities, Pre-Authorisations, Limits and Length of Stay is easily viewable per ward for all admitted patients. The Interim report groups case required medical information together to simplify medical scheme LOS approval requests.
I.O.D. ADMINISTRATION INFO
The I.O.D. Administration is designed for admission and administration of all Injury On Duty related claims.
-Admissions & Discharging
-Reporting
-Scheduling of follow-up visits
-All account administration functionalities
INTEGRATIONS & INTERFACES INFO
Pro-Clin has the functionality to integrate to a number of systems.
-Integration to financial systems
-Integration to HR systems
-Electronic Claiming – EDI
-Electronic Procurement
-Retail Pharmacy System Integration
-Pathology Requests & Results
-Member ID Verification (South Africa)
-Biometric upload and verification on patients
Integrated information systems offer the added benefit of increasing efficiency throughout health care organisations, as opposed to inefficiencies of fragmented information systems. Once systems are in place and criteria for measuring and monitoring performance are determined, management can improve efficiency in a variety of areas.
ACCESS SECURITY INFO
All functions on Pro-Clin are permission controlled through password maintenance. Functions can thus be limited to certain groups of users and include password expiry maintenance. Users are forced to change their passwords at regular intervals. User Identity is uniquely linked to passwords.
Contact Us
Send us a Message
Info
R21 Corporate Park
55 Sovereign Drive
Irene
Centurion
0065
Tel: +27 (12) 345 3410
Fax: +27 (12) 345 3660